Legal Requirement:
All U.S. employers are legally required to complete Form I-9 for every new hire, regardless of citizenship or immigration status. This form verifies that the employee is legally authorized to work in the United States. This is a federal requirement enforced by the U.S. Citizenship and Immigration Services (USCIS). The I-9 form must be completed within three business days of the employee’s start date.

Complete the following related I-9 tasks and actions.

• Step 1: Access Workday Tasks:
  Please go into your Workday tasks and complete the task titled “Complete Remote I-9 Form” or any task related to the I-9. Also, even though not a required field, you will need to add your Social Security Number (SSN) to section 1 of the I-9. We are an e-verify employer in which the SSN will be required.

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• Step 2: Add Authorized Representative:
  You will add the authorized representative to the task using the following information:
  • • • • Email: swicker@umd.edu
        • Name: Steve Wicker
        • Phone: 301-405-2137

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• Step 3: Acceptable Documents:
  Visit the following website to see the acceptable documents to present: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Provide a document from List A
OR
a document from List B and List C.

• • • • Documents in List A establish both identity and employment authorization
      • Documents from List B establish identity, while documents from List C establish employment authorization.

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• Step 4: Document Submission:
  When you have chosen the documents you wish to use for the I-9 verification process, upload them to this secure link: https://go.umd.edu/boxsecure
  

Ensure the Following
PROVIDE BOTH SIDES of each document, even if one side is blank.
Do Not Provide Any Expired Documents

Once you upload your documents, the PSYCpayroll office automatically receives an email notification from the Box system indicating that your documents have been uploaded. You Do Not Need to Notify Anyone After Uploading Documents

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• Step 5: Document Verification:
  In addition to uploading the documents, we must also verify them, either in person or via Zoom. Please email psycpayroll@umd.edu to request a time to meet. Include some days and times that best fit your schedule.

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Commonly provided documents include

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1. 1. 1. • List A: Passport (Photo page and barcode page)

           

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         • List A: Passport Card (Front and Back)
           

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         • List B and C: Driver’s License (Front and back) and Social Security Card (Front and back)
           

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         • List B and C: Student ID Card (with photo) (Front and back) and Social Security Card (Front and back)
           

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