The Workday system provides a convenient way for hourly workers to record their time by using a calendar interface. This can be accessed through the Workday Time Entry portal.
- Enter, Edit, and Submit My Time
- When is my time due?
- Forgot to Enter Your Time?
- Supervisor Assistance
Enter, Edit, and Submit My Time
This job aid will assist you in entering, editing, and submitting your time.
When is my time due?
You can determine when your hourly time is due by checking the Workday system where you enter your time. Look for the section labeled “time period end” along with the corresponding dates. This will be the deadline for submitting your hours. Please submit your time by these dates to ensure accurate payroll processing. Submitting hours after the period ends could default payments to the next check date.
Please refer to this pay schedule to determine when your pay will be issued. Use the hourly side of the pay schedule to find the specific dates relevant to the time period end. This schedule will provide you with the exact pay dates, helping you plan accordingly
Forgot to Enter Your Time?
If you forgot to record your time for a previous pay period, don’t worry. You still have the ability to enter your time into the calendar and submit it for approval to your supervisor. However, there are a few important points to consider:
- Delayed Payment:
- Time Entered for Past Pay Periods: When you enter time for a past pay period, be aware that the payment for those hours will be delayed. This is because payroll processing for that period has already been completed.
- Payroll Lockout Periods:
- Understanding Lockout Periods: Payroll has specific lockout periods during which you cannot enter time for previous pay periods. This restriction is in place to ensure accurate and timely payroll processing.
- Example of a Lockout Period: For instance, in the calendar example provided, a lockout period is highlighted from 12/29/2025 to 01/11/2025. During this time, you will be unable to enter any time for the locked-out period.
- Entering Time After Lockout: Once the lockout period has ended, and the pay date has passed (in this case, 01/31/2025), you will then be able to enter your hours for the previously locked-out period.
Supervisor Assistance:
Supervisor’s Role: If you are unable to enter your time for any reason, your supervisor can also enter time on your behalf. This ensures that your hours are recorded accurately and promptly, even if you encounter any difficulties with the system.
This job aid will assist the supervisor in entering time on behalf of the employee.
This webpage was produced with drafting support from TerpAI.