Here’s a streamlined guide specifically tailored for the University of Maryland (UMD) to assist with creating, posting, and hiring a new PTK employee using the Workday system.
Important Note
The PSYC payroll office is not a content expert on this process. While you can contact us for help, we will likely refer you to the following Resource Hub for answers.
Step 1: Log into Workday
- Access the Workday portal through the UMD login page using your university credentials.
Step 2: Access the Recruitment Dashboards
- Navigate to the “Recruiting Tasks“ to create a posting.
- Select “Create Position“ or “Create Job Requisition“:
- “Create Position” will create a new vacant position.
- “Create Job Requisition” is used if you already have a position.
Step 3: Determine Your Starting Point
- Start with “Creating a New Position” if you are not replacing any employee.
- Start with “Create a Job Requisition” if someone has left and you are replacing them.
Creating a New Position
Details to Fill Out
- Supervisory Organization: Type your name and select the Sup Org that contains “BSOS-Psychology [Your Last Name] Faculty (Your Full Name)”.
- Position Request Reason: Type and select “New Position”.
- Job Posting Title: Enter the title for posting purposes (not the official title).
- Number of Positions: Enter “1”.
- Availability Date: Use the current date.
- Earliest Hire Date: Use a realistic hire date (typically 1-1/2 to 2 months from the current date).
- Job Profile: Use either “Faculty Specialist” or “Post-Doctoral Associate”.
- Job Description Summary: Enter your job ad here.
- Location: Enter the building name where the position will be located.
- Time Type: Select Full-time or part-time.
- Worker Type: Employee.
- Scheduled Weekly Hours: Enter “40” if full-time or “20-39 hours” if part-time.
Qualifications and Documentation
- Click on the Qualifications tab.
- Click the “+” under Education.
- Click Required.
- Enter the minimum degree required for the position:
- “Faculty Specialist” = “B.A. or B.S.”
- “Post-Doctoral Associate” = “Ph.D.”
- Attach any hiring waiver documentation received from BSOS or the Psychology Department.
- Click Submit.
- The position will be routed for approval. Once approved, you will get notified through the Workday system and then move on to Creating the Job Requisition.
Creating a Job Requisition
Details to Fill Out
- Supervisory Organization: Type your name and select the Sup Org that contains “BSOS-Psychology [Your Last Name] Faculty (Your Full Name)”.
- Select For Existing Position.
- Position: Select either the newly created position from the create position process or a position you will fill.
- Worker Type: Employee.
- Click ok.
- Most information will flow over from the position that you select. Please follow the Job Aid for further guidance.
Additional Tips
- Avoid using a search committee – Select “NOT Using a Search Committee.” You are better off printing CVs for others to review.
With any luck, your job posting will be approved within 4 to 6 weeks.
Please email psycpayroll@umd.edu if you need further clarification or assistance with any part of the process! We will be happy to Zoom.